To provide the Mississippi State University (MSU) community an online open repository in which to collect research and intellectual output in order to encourage the sharing of information and dissemination of outcomes produced by MSU faculty, researchers, staff, and students. In so doing, the Institutional Repository (IR) will enhance the services and outreach efforts of the MSU Libraries and provide an open portal to share and preserve the history and ongoing research of the MSU community.
Any MSU affiliated faculty, researcher, clinician, staff, or student may submit material for inclusion in the MSU IR. Submissions will be reviewed and approved by Mississippi State University Libraries (MSUL) staff.
The MSU Institutional Repository will accept and archive many types of University related content, including, but not limited, to the following:
- University Archives
- Published journal articles
- Published books and book chapters
- Draft manuscripts
- Conference presentations and posters (.pdf format required)
- Theses and dissertations
- University committee documents
- Official MSU Alumni Association publications
- Faculty Senate documents
- College, department, and school publications
- College, department, and school alumni publications
- MSU course catalogs
- MSU Graduate Bulletins
- Capstone projects
- Fifth year Architecture projects
- The Reflector (student newspaper)
- University produced performances/functions (where permitted by copyright)
- Video recordings of performances (copyright permission required from university or participants in the performance)
Supported: When an item's format is public and open, as is the case with formats such as Adobe PDF, HTML, JPEG, or AIFF, it is categorized as a "supported format." Items in this category can be used in the future through migration or emulation and the MSUL makes a commitment to do so. Examples:
- Adobe PDF (pdf)
- AIFF (aiff, aif, aifc)
- Compressed files (.zip, .tar, .rar)
- GIF (gif)
- HTML (html, htm)
- JPEG (jpg, jpeg)
- MPEG (mpa, abs, mpeg)
- PNG (png)
- PostScript (ps, eps, ai)
- Rich Text (rtf)
- Text (txt)
- TIFF (tif, tiff)
- WAV (wav)
- XML (xml)
Known: When an item is submitted in a proprietary format, it is categorized as "Known." This category indicates that the specifics of the program code for that format are not public but the format is so widely used that the ability to use it in the future is almost certain.
- Adobe Photoshop (pdd, psd)
- Basic (au, snd)
- BMP (bmp)
- FileMaker/FMP3 (fm)
- LateX (latex)
- Mathematica (ma)
- Microsoft Excel (xls)
- Microsoft Powerpoint (ppt)
- Microsoft Project (mpp, mpx, mpd)
- Microsoft Visio (vsd)
- Microsoft Word (doc)
- Photo CD (pcd)
- RealAudio (ra, ram)
- SGML (sgml)
- Tex (tex)
- TeXdvi (dvi)
- Video Quicktime (mov, qt)
- WordPerfect (wpd)
Unsupported: "Unsupported" formats are those that Libraries cannot commit to converting to some usable form in the future. In consultation with the depositor, a decision will be made as to including the item in MSU IR and if it is accepted, readable descriptive information will be included. In the case of unsupported formats, MSUL will request that the item also be submitted in a supported or known format, if it is at all possible to do so.
Materials can be deposited into the MSU IR in the following ways:
- The Libraries can receive permission from the submitter to deposit the material for them.
- The submitter is also able to deposit materials themselves: training from MSUL staff is available. Any self-submitted material will be reviewed and approved by MSUL staff.
- MSUL staff may seek permission from an author/creator to deposit material discovered through searching methods that meet the copyright permissions for inclusion in an institutional repository.
- MSUL staff may upload open access material which fits the MSU IR policies that are discovered in other repositories, as long as that repository's sharing policy allows. These items will be withdrawn at request of the author.
Materials in the MSU IR are considered permanent in nature. However, items raising legal issues, containing plagiarized content, or considered breaches of confidentiality may be considered for withdrawal. To avoid loss of the historical record, any withdrawal transactions will be traced in the form of a note in the dc.provenance; field of the Dublin Core record. The content of the note should be one of the following:
- "removed from view at request of the author"
- "removed from view by legal order"
- "removed from view at Mississippi State University's discretion"
- "removed from view at Mississippi State University Libraries' discretion"
Since any MSU IR item that has existed at some time may have been cited, there will always be a statement when the item is requested, which will include the original metadata (for verification) plus one of the above withdrawal statements in place of the link to the object.
Generally, items in the MSU IR are open to the public. However, there are instances where copyright law or a specific need of the depositor requires campus-only access. The Libraries will always encourage open access to all items found in the MSU IR, but will review requests for limited, campus-only access on a case by case basis.
- Special situations:
- Electronic Theses and Dissertation (ETD) embargos will be permitted in accordance with ETD policies.
- Publisher embargo policies will be strictly enforced. Authors are encouraged to deposit material in MSU IR at the time of publication using the embargo feature to restrict access in accordance with publisher's policies.
MSU IR is an open access repository built upon DSpace and locally hosted at the Mississippi State University Libraries. We are committed to adhering to the best practices of the profession applying to digital preservation. All materials are stored on-site in a hierarchical storage management (HSM) environment with preservation copies stored off-site. This mission and collecting policy will be reviewed and revised based upon the experience gained in implementing the policy. A review and assessment of the policy will be conducted every six months by the Digital Initiatives staff and others invited to participate in the review.
The MSU IR will use a hybrid form of the Dublin Core metadata standard, which is the same standard used for MSU Digital Collections objects. The depositor will be required to provide a basic level of metadata during the deposit workflow, such as abstract, keywords, subject headings, citation information, and DOI. More sophisticated metadata will be entered during the IR staff approval process which will provide more robust cataloging information and aid in searching and indexing.
Policies last revised 07/20/2015.
- Copyright and Use of MSU IR Content: MSU IR includes text, images, graphics, information articles, multi-media objects, scholarly projects and other works protected by copyright, trademark and other laws ("Content"). Some of the Content in MSU IR includes materials such as original images scanned from the special collections of Mississippi State University or older published works that have passed into the "public domain" under U.S. Copyright Law. In instances where we are aware that such materials are in the "public domain," we have identified them to the extent possible. However, the MSU IR website and most of the Content held in MSU IR are protected by copyright and other laws. These materials have been deposited to enable teaching, research, and other nonprofit educational activities. Unless otherwise specified, you may use the MSU IR website and the Content only for non-commercial, research, educational, or related academic purposes. Further, it is your responsibility to assess any copyright or legal concerns that might affect your use of MSU IR content and you shall assume personal responsibility for your uses of Content.
- MSU IR Access Levels: Where possible, MSU IR makes its Content available to the general public. However, some of the Content on the MSU IR website has been made available only to MSU community users or other user subgroups by the depositor. Such Content cannot be used, downloaded, or distributed outside the MSU community (or subgroup identified) without the specific permission of the depositor.
- Disclaimer of Warranties: THE MSU IR WEBSITE AND THE CONTENT ARE PROVIDED "AS IS." TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, WE DISCLAIM ALL WARRANTIES OF ANY KIND (EXPRESS, IMPLIED OR OTHERWISE) REGARDING THE MSU IR WEBSITE OR THE CONTENT, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OWNERSHIP, AND NON-INFRINGEMENT. WE MAKE NO WARRANTY ABOUT THE ACCURACY, RELIABILITY, COMPLETENESS, TIMELINESS, SUFFICIENCY OR QUALITY OF THE MSU IR WEBSITE OR THE CONTENT, OR THAT ANY PARTICULAR CONTENT WILL CONTINUE TO BE MADE AVAILABLE. WE DO NOT APPROVE OR ENDORSE ANY POSTED MATERIAL OR CONTENT PROVIDED BY OTHERS, INCLUDING MISSISSIPPI STATE UNIVERSITY AUTHORS. WE DO NOT WARRANT THAT THE MSU IR WEBSITE WILL OPERATE WITHOUT ERROR OR INTERRUPTION, OR THAT THE MSU IR WEBSITE OR ITS SERVER IS FREE OF COMPUTER VIRUSES OR OTHER HARMFUL MATERIALS.
- Limitations of Liability and Remedies: WE MAKE THE MSU IR WEBSITE AND CONTENT AVAILABLE FREE OF CHARGE. YOUR USE OF THE MSU IR WEBSITE AND THE CONTENT IS SOLELY AT YOUR OWN RISK. IN NO EVENT SHALL WE BE LIABLE TO YOU, IN CONTRACT, TORT OR OTHERWISE, FOR ANY DIRECT, INDIRECT, SPECIAL, INCIDENTAL, CONSEQUENTIAL, PUNITIVE, EXEMPLARY OR OTHER DAMAGES OF ANY KIND ARISING OUT OF OR RELATING TO THE MSU IR WEBSITE OR THE CONTENT, OR YOUR USE OF THE MSU IR WEBSITE OR THE CONTENT, OR ANY THIRD PARTY RIGHTS IN THE CONTENT, EVEN IF THE MSU IR WEBSITE OR CONTENT IS DEFECTIVE OR WE ARE NEGLIGENT OR OTHERWISE AT FAULT, AND REGARDLESS WHETHER WE ARE ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. THE FOREGOING LIMITATIONS SHALL APPLY TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW.
Contact for Website Issues:
A. Copyright Complaints:
We respect the intellectual property rights of others. If you believe your copyright under the Digital Millennium Copyright Act (see 17 U.S.C. §512(c)(3)) has been violated on the MSU IR website, please notify Dean Frances Coleman through the Mississippi State University Libraries' Office of the Dean of Libraries, firstname.lastname@example.org or (662) 325-7668.
B. Other Site Issues:
Please direct all other communications to the MSU IR Administrator at IRadmin@library.msstate.edu.
- A. Copyright Complaints: